Troop 331 Manual

Troop 331 Boy Scouts of America,
Sam Houston Area Council
Troop Handbook Revised December 2018

TROOP 331

Scout Troop 331 was started in December 1989 and is chartered by Northwoods Presbyterian Church. The Troop has seen more than fifty of its Scouts achieve the rank of Eagle Scout.

PURPOSES OF SCOUTING

The aims and ideals of the Scouting program are character development, citizenship training and promoting personal, mental, moral, and physical fitness. These ideals are defined in the Scout Oath, Scout Law, Motto, Slogan and the Outdoor Code.

Scout Oath – “On my honor I will do my best to do my duty to God and my country and to obey the Scout Law; to help other people at all times; to keep myself physically strong, mentally awake and morally straight.

Scout Law – “A Scout is: Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean, Reverent.”

Scout Motto – “Be prepared.”

Scout Slogan – “Do a good turn daily.”

Outdoor Code – “As an American, I will do my best to be clean in my outdoor manners, be careful with fire, be considerate in the outdoors and be conservation-minded.”

The Troop Committee and Scoutmaster Corps seek to accomplish the ideals of Scouting in a manner such that the kids have fun and assume as much responsibility for operating the Troop as possible by learning and practicing leadership through the use of the Patrol Method.  The Patrol Method is an essential feature of the Scout Program.  It is the formation of Scouts into Patrols of approximately six to eight Scouts who train; camp and compete as separate units within the Troop.  Each Patrol operates under its own elected and responsible Patrol Leader.

TROOP MEETING

Troop meeting are held on Monday evenings from 7:30 to 8:30 at Northwoods Presbyterian Church,

A Troop meeting is a regularly scheduled meeting, which is attended by all members of the Troop.  These meetings are an important part of the Troop’s program and parents should encourage their Scouts to attend.  If a Scout cannot attend a Troop meeting, he/she should contact his/her (Senior) Patrol Leader before the meeting to explain his/her absence.

PLC MEETING

PLC meetings are held at Northwoods Presbyterian Church on the 3rd Monday of every month from 7:00 – 8:00. (Meeting dates may vary, reference official calendar on Scoutbook.com for agreed upon date at previous committee meeting)

The Patrol Leaders Council (PLC) meeting is conducted by the Senior Patrol Leader and attended by the youth leadership of the Troop.  At this meeting, the PLC plans the Troop meeting and all other Troop activities for the upcoming month.

COURT OF HONOR

Courts of Honor are held Two times a year, in May and October (April and September) on a Monday evening in place of a regular Troop meeting.

 A Court of Honor is a special ceremonial Troop meeting where the Scouts receive advancement and special recognition awards. All Scouts and their parents should try to attend each Court of Honor. Even though a Scout is not receiving an award, attendance is requested in order to honor those Scouts who are advancing. 

TROOP COMMITTEE

Troop Committee Meetings are held once a month 7:15 -9:00 p.m. on the 3rd Monday of that month. (Meeting dates may vary, reference official calendar on Scoutbook.com for agreed upon date at previous committee meeting)

The Troop Committee monthly meeting is open for attendance by all parents.  All parents are encouraged to attend these meetings in order to better understand the operation of the Troop.

The Troop Committee is the troop’s board of directors and is responsible for supporting the Scoutmaster in carrying out the troop program and for maintaining a close relationship with the chartered organization. The Troop Committee is comprised of those adults who have volunteered to help support the Troop in a specific capacity such as Chairman, Secretary, Treasurer, Advancement Coordinator, Outdoor / Activities Coordinator, Equipment Coordinator, Chaplain, Training coordinator, etc. and for those adults that want an active role in guidance and operation of the Troop.  Parents are encouraged to join the Committee, participate on subcommittees and board of review, assist with projects, and provide guidance to the Troop.

A vote of the Committee is required for all Troop activities, including but not limited to:  financial expenditures, fundraising events and yearly program calendar.   Approval is by simple majority of the committee members present, however, a quorum of the Committee is required for all voting.  A quorum consists of the Committee Chair or designated representative and at least four other Committee members.  All Committee members are equal in terms of voting and are entitled to one vote.  

PARENT PARTICIPATION

Troop 331 has been described as having a S A C Team, a Scout and Adult Collaboration Team. Without the support and participation of the parents, there would not be a Troop 331 for your children to join.  There are many opportunities for parents to assist the Troop – become an Assistant Scoutmaster, join the Troop Committee, participate on Boards of Review for rank advancement, become a Merit Badge Counselor, assist with a fund raising project, help with transporting Scouts or help with other Troop projects.  When called upon, please focus on how you can help, rather than why you can’t! 
Remember, this is your Troop as well as your child’s Troop.  The active participation of both the Scout and their parents make for a good Troop and great scouting experience for our youth.

SCOUT UNIFORM

The members of Scouting America has always been a uniformed body. The uniform helps create a sense of belonging, symbolizes the aims of Scouting and provides a feeling of personal equality, identification, achievement and personal commitment. Troop 331 recognizes both a Field Uniform and an Activity Uniform which consist of the following:

Field (sometimes referred to as “Class A” uniform) – Official Scout shirt (including red or green shoulder loops and all patches correctly sewn in place), Scout pants or shorts (good jeans/jean shorts are acceptable if there are no holes), Scout belt, Scout socks and Troop neckerchief.  If a cap or hat is worn, it must be Scout related not a sports team, company, etc.

Activity (sometimes referred to as “Class B” uniform) – Scout related T-shirt, Scout pants or shorts (good jeans/jean shorts are acceptable if there are no  holes), Scout belt and Scout socks.

Troop 331 promotes the proper wearing of the correct, complete uniform on all suitable occasions.

  • Class A-The field uniform is to be worn at Troop
    meetings, (except during the period between Memorial Day and Labor Day of a
    calendar year.)  Courts of Honor, Boards
    of Review, and when traveling to campouts as a Troop. As a general rule, the
    field uniform should not be worn while participating in a fund raising project.
  • The merit badge sash is worn with the field uniform
    at Courts of Honor and Boards of Review
  • Class B-The activity uniform may be worn at work
    projects, fundraising activities and at campouts. (And may be worn to regular
    meetings during the period between Memorial Day and Labor Day of a calendar
    year.)

TROOP EQUIPMENT

The Troop has invested a considerable amount of money in acquiring equipment for use on camping trips. -This equipment consists of patrol boxes, propane tanks, stoves, cooking utensils, coolers’ lanterns, tents, trailer and other assorted items. The equipment is uniquely identified and assigned to specific patrols. The scouts are expected to treat the equipment with care.  Should any of the equipment be damaged due to abuse, the responsible Scout(s) and their parents will be responsible for the repair or replacement of the damaged equipment. Abuse- can be defined as the result of “horseplay’ or the unauthorized use of knives, matches, etc.

At the end of campouts, Scouts may be requested to take Troop equipment home with them for the purpose of cleaning and drying. The equipment should be returned at the next Troop meeting through the Quartermaster.

PERSONAL EQUIPMENT

An excellent list of items needed by a Scout for outdoor activities may be found in the Boy Scout Handbook. Additionally, the Troop has compiled a list of suggested personal items that a Scout may need on camping trips.

As a minimum, each Scout will need the following personal equipment on a campout. Each item should be labeled with the Scouts name. (Feel this needs to be expanded)

Typical Two-Day Boy Scout Camp

Pack

  • Full Gear Pack – 50 to 70 Liters
  • Day Pack – 15-30 liters

Sleeping

  • Camp Pillow
  • Sleeping Bag
  • Sleeping Pad

Dining

  • Plate or Bowl
  • Fork and Spoon or Spork
  • One Liter water bottle
  • Camp Coffee Cup or Mug

Lights / Fire/Knife

  • Headlamp with extra batteries
  • Lighter or matches
  • Pocket Knife or Multi-Tool

Clothing

  • Class A Uniform
  • 2 Under garment / Socks
  • 2 Class B T-shirts
  • Bandana Buff
  • Hiking boots or Shoes
  • Rain Gear

Extra Items

  • USB battery / Power cords
  • Personal First Aid Kit
  • Mosquito Repellent
  • Compass
  • Sunglasses
  • Chair

Hygiene

  • Toothpaste
  • Toothbrush
  • Soap
  • Toilet paper
  • Deodorant
  • Camp Towel

The use of personal electronic equipment such as games, iPods, and smart phones is permitted only in vehicles during travel to and from campouts. They will remain in the vehicles at the camp site. The use of earphones is highly recommended and may be required by the vehicle’s driver.

KNIVES

Sheath knives and axes are not authorized personal gear for Scouts in Troop 331. The Scouts may carry a locking pocket knife when they have completed the requirements and earned their “Totin Chip”. (Recommended 4” or smaller blade, anything larger only with scoutmaster approval).

COST OF SCOUTING

In addition to parental involvement, money is a governing factor in the activity level and success of Troop 331. The Troop operates on an annual budget determined by the Troop Committee with input from the Scoutmaster Corp. The major expenses are the cost of the outdoor program and the advancement awards.

The Scouting program is aimed at teaching self-reliance and paying one’s own way.  Troop 331 expects its Scouts to participate in fund raising events in order to support the Troop and the Scout’s other expenses, such as summer camp costs.

TROOP DUES

Based on the Troop activities over the past few years, the yearly expenses for each Scout is approximately $100.00. Therefore, each Scout (with the support of his family) must undertake an obligation to contribute Troop dues of $100.00 annually to enable the Troop to carry out its program.  The Troop dues shall be divided into semi-annual installments; each Scout will be expected to contribute $50.00 on or before (February 1st and August 1st  to cover the next six months of troop expenses)

A new Scout joining the Troop must pay an initial Troop initiation Fee (as described later in this handbook) and will begin paying Troop dues on a prorated basis.

The Troop dues will be reviewed on an annual basis and will be adjusted to reflect Troop expenses and independent contributions the Troop may receive.

EXPENSES

TROOP EXPENSES:

The Troop shall be responsible for paying the following expenses from Troop Dues (and Fundraising):

  • Troop equipment (including, but not limited to, tents, stoves, lanterns, propane bottles, ice chests, food boxes, chuck boxes and their contents, rope, etc.)
  • Advancement pins, merit badges, etc.
  • Partial cost of leadership training for scouts (see “Policies of Troop 331” later in this Handbook)
  • Troop operating expenses (including, but not limited to, office supplies and copying, recruitment costs, trailer repairs’ scout hut enhancements, merit badge book library, etc.)

SCOUT EXPENSES:

Each Scout will be responsible for the following items:

Troop initiation Fee: There is an initial fee of $50.00 for Aarow of Light Scouts joining Troop 331. This fee includes:

  • Troop neckerchief ($10.00)
  • Scouting Slide ($5.00)
  • Troop 331 Shoulder Patch ($5.00)
  • Boy Scout Shoulder Loops – Brown ($5.00)
  • Official Boy Scout Handbook ($18.00)
  • **Transfer of BSA registration From Pack to Troop ($1.00)

**For those scouts who are not a current member of a Cub Scout Pack or Scout Troop, national BSA registration fees and insurance shall be paid at the time of registration.

Troop Dues: For new scouts, Troop dues will be prorated based on the months prior to the next semiannual period beginning February 1st and August 1st  

Yearly Registration, insurance, and Boy’s Life: in October of each year the troop will recharter with the Scouting America. At this time the yearly national BSA registration fees and insurance is due. Boy’s Life subscriptions are also due at recharter time.

Scout Uniform: Field and activity uniforms as described earlier in this handbook must be acquired by each scout. Troop 331 encourages a uniform exchange program.

Troop T-shirts Troop T-shirts are available for scouts and adult volunteers. The T-shirts are $15.00 depending on size (These fees are subject to change depending upon our vendors’ prices at the time of reorder.)

Personal Camping Gear: Each Scout is required to provide his own sleeping bag, backpack (for backpacking campouts), raingear and other personal camping gear. Adults camping with the Troop are responsible for their own tent or should arrange to tent with another adult (of the same sex).

Monthly Campout and Activity Expenses: Troop 331 frequently camps in state parks or other facilities that may require a camping fee.  Designated drivers for the event are reimbursed for gasoline used for the trip. These camping expenses are determined on an event specific basis and are shared equally by all Scouts attending the event. (Each scout is responsible for paying the Treasurer the expenses prior to departure and the scribe is responsible for recording the transaction.)

Summer Camp and High Adventure Activities: The cost for summer camp, including camp fees, travel, and spending money is normally $400 – $600 depending on where the Troop elects to go. Troop 331 traditionally alternates between in-state camps and out-of-state camps every other year. High Adventure activities (for Scouts 14 and older) are more expensive and are generally offered every other year.

Other Activities: There are some months the troop elects not to camp but instead decides to have a monthly Scout activity that is typically 1 day or 1 overnight activity. This may include such activities as rock wall climbing, shooting range or fishing. Cost for these activities is at the Scout’s own expense.

Monthly Campout Food: Each Scout shall pay for his proportionate share of Patrol food purchased for each campout or other activity (see Policy 13 later in this handbook).

Order of the Arrow: Ordeal fees and
annual membership dues for all adult and Scout OA members are the responsibility of the Scout.

FUNDRAISING

The troop has fundraising events to encourage the scout to work for their cost of scouting and scouting programs. All Scouts in the Troop will be afforded ample opportunity to participate in fundraisers to earn money to help cover Troop expenses. Troop 331 will sponsor at least two fund raising activities each year.  These fundraising activities can include sales sponsored by the Council (Popcorn, Scout fair coupon etc.), and other fund raising activities. All troop fundraising activities must be agreed to by the Troop Committee and Chartered Partner and approved by Council. 

Profits from fund raising activities shall be apportioned as follows:  The substantial amount of the earned profits; 71% or greater will be retained in the Troop general fund.  An insubstantial amount of 0% up to 29% may be distributed to the participants Scout Personal Fund Account.  The committee will determine prior to each fundraiser the substantial and insubstantial percentages to apportion.

Until a Scout has satisfied his current or any outstanding balances owed to the troop, the profits he earns from troop fundraising shall go directly to the Troop Account.  Once the scout has satisfied that obligation, all remaining funds he earned will be credited to his Scout Personal Fund Account for paying future dues, troop expenses or summer camp.

SCOUT PERSONAL FUND ACCOUNT

The Treasurer may create a Scout Personal Fund Account for each scout.

Contributions to this account may be made for each scout that participates in a fundraising event.

The Treasurer will make this information available at each parent meeting and when requested by any parent/guardian.

The scout personal fund account can be used to pay for all or a portion of dues, troop expenses or fees. In addition it may be used to pay for Summer Camp fees.

Scout Personal Fund Account money earned by any scout and not used by the time that the scout leaves the Troop, Team or Crew or does not Charter with the Troop, Team or Crew; shall be returned to the Troop General Fund.

Financial Assistance

Should a financial hardship arise in a Scout family as it relates to payment of the Troop dues, summer camp, or other scouting expenses, the Troop has a committee in place that will assist the family in resolving the issue. All inquiries will be held in the strictest confidence and should be made to the Committee Chairman.

MEDICAL INFORMATION

Each Scout and adult Scouter who participates in outdoor activities is required to complete an Annual Health and Medical Record otherwise known as “The Medical Form”.  This medical form must be completed and returned to the adult Outdoor Coordinator before the activity takes place or as soon as you join the Troop for the first time.

There are 3 parts to the Medical Form.Parts A, B and C (explained below) .

            Parts A and B are to be completed annually by all BSA unit members. Both parts are required for all events that do not exceed 72 consecutive hours, where the level of activity is similar to that normally expended at home or at school, such as day camp, day hikes, swimming parties, or an overnight camp, and where medical care is readily available. Medical information required includes a current health history and list of medications. Part C also includes the parental informed consent and hold harmless/release agreement as well as a talent release statement. Adult unit leaders should review participants’ health histories and become knowledgeable about the medical needs of the youth members in their unit. This form is to be filled out by participants and parents or guardians and kept on file for easy reference.

            Part C is required with parts A and B for any event that exceeds 72 consecutive hours, or when the nature of the activity is strenuous and demanding, such as a high-adventure trek. Service projects or work weekends may also fit this description. It is to be completed and signed by a certified and licensed health-care provider—physician (MD, DO), nurse practitioner, or physician’s assistant. The level of activity ranges from what is normally expended at home or at school to strenuous activity such as hiking and backpacking. Other examples include tour camping, jamborees, and Wood Badge training courses. It is important to note that the height/weight limits must be strictly adhered to if the event will take the unit beyond a radius wherein emergency evacuation is more than 30 minutes by ground transportation, such as backpacking trips, high-adventure activities, and conservation projects in remote areas.

MEDICINE

All medicines (aspirin, prescription drugs, etc.) are required to be in the custody of the Assistant Scoutmaster in charge of health and safety during Troop campouts. These should be provided in a zip-lock bag clearly labeled with the Scout’s name and with information related to the usage of the medicines included in the bag.

CAMPING and ACTIVITIES

Boy Scouting is designated to take place outdoors. As such, the Troop tries to plan eleven

(11) monthly campouts or activities each year in addition to a week of long-term camping during the summer (Summer Camp).

MONTHLY CAMPOUTS

The monthly campouts are at locations within reasonable driving distance and are usually scheduled from Friday night to Sunday afternoon. On some occasions, the campout will be on a long weekend and last until Monday ‘ afternoon. The Scouts camp and cook together by Patrols where they ” share responsibilities and learn to live together”. Activities on the ‘ campout are structured towards completing advancement requirements or improving Scouting skills.

All parents are encouraged to attend the campouts with the Troop.  The adults camp together with the Scoutmaster Corps, or the Chowhound Patrol, as they are better known.

SUMMER CAMP

Summer camp is one of the most influential and beneficial experiences of a Scout’s career. It is a week-long camp filled with opportunities for the Scout to make new friends, work on advancement requirements and merit badges, as well as participate in activities like horseback riding, rock climbing, canoeing, and hiking. Summer camp is very important for new Scouts as the retention rate of Scouts who attend Summer Camp their first year is more than double the rate for those who don’t.  Troop 331 has attended a variety of summer camps in the past. Recent camps attended include Lost Pines (TX) Hale (OK), Rockefeller (AR), Slippery falls (OK), and Buffalo Trails (TX).  The Troop typically plans out of state summer camp destinations every other year.

HIGH ADVENTURE CAMPS

As a guideline, the Troop tries to plan a high adventure trek to a Boy Scout High Adventure base such as Philmont, Northern Tier, or Sea Base every other year. Scheduling of this activity is dependent on the number of scouts eligible and parents available to participate. A Scout must be 14 years old by January 1st of the trek year, or complete the 8th Grade before the trek.

Service Projects

In keeping with one of the promises of the scout oath – Duty to Other People Troop 331 regularly volunteers itself to the service of our community. By helping when you’re needed, you prove yourself a Scout and do your part to make this a better world.  Scouts in Troop 331 are expected to attend a service project activity unless the Scoutmaster has been notified in advance.  We have a close relationship with our Charter partner – Northwoods Presbyterian Church, and they frequently ask us to help out with service projects.  Other service projects we volunteer our time for are Wreaths Across America, Scouting for Food, District events and O/A events.

ADVANCEMENT IN BOY SCOUTS

The Scouting Advancement Program provides Scouts with a series of achievable obstacles and the steps to overcome them. A Scout receives a reward for the completion of each achievement, which helps him gain self-confidence. Each Scout is responsible for planning his advancement and progresses at his own pace through the ranks.  However, the help and guidance of the boy’s parents is still essential if he is to complete the Trail to Eagle.

The requirements for each rank are progressively more difficult.  They include Scouting skills, completion of merit badges, participation in service projects and demonstration of leadership abilities.  Completion of rank requirements is verified by either a Scoutmaster or a Troop Guide, not the Scout’s Parents.

FOUR STEPS OF ADVANCEMENT

1 The Scout learns. A Scout learns by doing. As he/she learns, he/she grows in ability to do his/her part as a member of his/her Patrol and the Troop. As he/she learns, he/she is asked to teach others; and in this way he/she begins to develop leadership.

2. The Scout is tested. A Scout may be tested on rank requirements by Scoutmasters or Troop Guides.

3. The Scout is reviewed. After the Scout completes all requirements for a rank; he/she has a Board of Review conducted by at least three members of the Troop Committee.

4.  The Scout is recognized.  When the Board of Review certifies a Scout’s advancement, he/she should be recognized as soon as possible. Rank Badges are presented to the Scouts of Troop 331 at the next troop meeting and Merit Badges are presented to the Scouts of Troop 331 at the next Court of Honor.

NEW SCOUT PATROLS

The Scouting program operates on the “Patrol Method” which allows the Scouts to act in small groups. It places a certain amount of responsibility on the scouts and teaches them to accept it.  When a new Scout joins Troop 33l, he is assigned to a “New Scout” Patrol consisting of Scouts of similar skill and experience level.  Scouts remain in “New scout” Patrols for their first year in scouting or until they reach First class rank.  An Assistant Scoutmaster and a Troop Guide are assigned to assist and work with each of the New Scout Patrols.

POSITIONS OF RESPONSIBILITY (Youth)

The following is a list of acceptable Youth Leadership positions for BSA.  Troop 331 will have only those positions deemed necessary by the Scoutmaster Corp.

Patrol Leader’s Council (plc)

Senior Patrol Leader – The senior patrol leader (SPL) is elected by the Scouts to represent them as the top youth leader in the troop. He runs all troop meetings, events, activities, the annual program planning conference, and the patrol leaders’ council meeting. He appoints other troop youth leaders with the advice and counsel of the Scoutmaster.

Assistant Senior Patrol Leader – The assistant senior patrol leader (ASPL) is the second highest-ranking youth leader in the troop. He is appointed by the senior patrol leader with the approval of the Scoutmaster. The assistant senior patrol leader acts as the senior patrol leader in the absence of the senior patrol leader or when called upon. He also provides leadership to other youth leaders in the troop.

Patrol Leader – The patrol leader is the elected leader of his patrol. He represents his patrol on the patrol leaders’ council and appoints the assistant patrol leader.

Troop Guide – The troop guide works with new Scouts. He helps them feel comfortable and earn their First Class in their first year. He teaches basic Scout skills and works with the patrol leader at patrol leaders’ council meetings.

Other Troop Leadership Positions

Assistant Patrol Leader – The assistant patrol leader is appointed by the patrol leader and leads the patrol in his absence. He represents his patrol at patrol leaders’ council meetings when the patrol leader cannot attend. The assistant patrol leader position does not count towards leadership requirements for Star, Life, or Eagle.

Quartermaster – The quartermaster keeps track of troop equipment and sees that it is in good working order. He keeps records on patrol and troop equipment, makes sure equipment is in good working condition, and issues equipment and makes sure it is returned in good condition. (Appointed by the SPL)

Scribe – The scribe keeps the troop records. He records the activities of the patrol leaders’ council and keeps a record of dues, advancement, and Scout attendance at troop meetings. An appropriate project may be assigned by the scoutmaster to complete leadership position.  (Appointed by the SPL)

Historian – The historian preserves troop photographs, news stories, trophies, flags, scrapbooks, awards, and other memorabilia. An appropriate project may be assigned by the scoutmaster to complete leadership position (Appointed by the SPL)

Librarian – The librarian oversees the care and use of troop books, pamphlets, magazines, audiovisuals, and merit badge counselor lists. (Appointed by the SPL)

Instructor – The instructor teaches Scouting skills.

Chaplain Aide – The chaplain aide works with the troop chaplain to meet the religious needs of Scouts in the troop. He also works to promote the religious emblems program. (Appointed by the SPL)

 Den
Chief – The den
chief works with the Cub Scouts, Arrow of Light
Scouts, and den leaders in the Cub
Scout pack. Helps Cub Scouts advance through Cub Scout ranks and encourages Cub Scouts to join a Boy Scout troop upon graduation.

Junior Assistant Scoutmaster – The junior assistant Scoutmaster (JASM) serves in the capacity of an assistant Scoutmaster except where legal age and maturity are required. He must be at least 16 years old and not yet 18. He is appointed by the Scoutmaster because of his leadership ability.

Order of the Arrow Representative – The Order of the Arrow Representative is a youth liaison serving between the local Order of the Arrow (OA) lodge or chapter and his troop. In his unit, he helps meet the needs of the unit and will serve as a communication and programmatic link to and from Arrowmen, adult leaders and Scouts who are not presently members of the Order. (Appointed by the SPL)

Webmaster – Works with various unit members on needed topics to be placed on the troop website.  Insures the website is as youth run as possible, but works closely with the adult appointed webmaster.  Helps out on website when needed.  Wears the scout uniform and shows scout spirit. (Appointed by the SPL)

Leave No Trace Trainer – Specializes in teaching Leave No Trace (LNT) Principles and ensures that the troop follows principles of LNT on all outdoor activities.  He should have a thorough understanding of, and a commitment to, LNT.  Ideally he should have completed LNT Training as well earned the Camping and Environmental Science merit badges. (Appointed by the SPL)

Bugler – The Bugler should be able to make appropriate bugle calls, as requested, at troop activities. (Appointed by the SPL) Serving as Bugler can apply towards Positions of Responsibility requirements for Star and Life but not Eagle.

Musician – Boy Scouts or Venturers who are members of bands, drill teams, or drum and bugle corps affiliated with a unit or a local BSA council may also wear the musician badge special insignia.  This does not apply towards any rank advancement. 

POLICIES OF TROOP 331

Policy 1: Early Departure

A Scout may depart from a campsite only upon obtaining specific permission from his Patrol Leader and signing out with the adult leader presently in charge. Any Scout who leaves camp without these permissions will be disciplined by the Troop’s adult leadership and such discipline will include exclusion from one or more future activities.

Policy 2: Free Time

Free time will be granted to patrols which have completed all work assigned to them. Completion of required work will be verified by the SPL.

Policy 3: Authorized Event Equipment

Prior to each event (activities other than Troop meetings, Patrol meetings and PLC meetings), the Scoutmaster Corps and the PLC will determine what equipment will be needed for the event. Only approved equipment may be taken. Unless explicitly approved by the PLC for a particular event or during travel, personal electronic entertainment devices will not be permitted at Troop events. Announcements of required equipment for events will be made at the Troop meeting preceding the event.

Policy 4: Patrol Restructuring

As the need arises, Patrols may be restructured by the Scoutmaster Corp (with concurrence of the Scouts involved) to ensure balance and proper Patrol composition.

Policy 5: Leadership Elections

Election of Troop leaders will occur every six months, usually in the spring and fall.

Policy 6: Departure After Campouts

A Scout going on a camping trip will not be released from the campout until all Scouts have returned to the designated area and all Troop and Patrol equipment has been properly stored or assigned to a Scout to be cleaned and returned.

Policy 7: Senior Patrol Leader Election Eligibility

Scouts eligible for the position of Senior Patrol Leader (“SPL”) in Troop 331 are those who have attained the rank of Star Scout, have had previous experience as a Patrol Leader, have attended National Youth Leadership Training (NYLT) Conference, and have been active in Troop activities for the preceding twelve (12) months.  Active status in Troop 331, as referred to for SPL election eligibility, will be those who have participated in 75%  of all activities and 75% of all Troop meetings during the preceding twelve (12) months. The Troop Committee may certify a member’s eligibility based upon review of the PLC’s recommendation if he does not meet this participation requirement.

Policy 8: National Youth Leadership Training (NYLT) Conference Reimbursement

Troop 331 will reimburse 50% of the cost of council NYLT upon successful completion for any scout who has achieved at least First Class Rank.

Policy 9: ASPL Appointment Eligibility

Scouts eligible for the position of Assistant Senior Patrol Leader in Troop 331 are those who have attained the rank of First Class, have served 6 months as a Patrol Leader and have attended NYLT.

Policy 10: Event Funding

Under normal circumstances, the costs associated with Troop events (including campouts, day events, group trips or any other activity other than Troop meetings, Courts of Honor and Patrol Leaders’ Council meetings) will be shared equally by the participants.  Such costs typically include meals, entrance fees, transportation fees (tolls, parking, gasoline used on trips of more than one way, vehicle rental fees, etc.), cooking fuel or other non-capital costs associated with the event and essential to its purpose. To the extent practical, such costs and expenses will be estimated and communicated to all participants at the Troop meeting immediately prior to the event in order to facilitate planning and budgeting by the participants. Such fees may vary by Patrol, Troop expenses for events shall be collected by the Troop Scribe’ Patrol expenses will be collected by a designated Patrol member.  In both cases, all fees are due on the day of the event, unless arrangements for partial or deferred payment have been made with the Troop Committee or the Scoutmaster.  In the event that expenses for the event exceed estimates, such expenses will be shared by the participants and an assessment made subsequent to the conclusion of the event. Such post event assessments must be paid within two weeks and in all cases, prior to the next event.

The Troop Committee may, with majority vote, authorize reasonable subsidies of events or certain costs associated with events. Nonessential cost, such as personal spending money, beyond that required for participation in the event, will be each participant’s personal responsibility.

Policy 11: Adult Participation

The active participation of adult volunteers is essential to the operation of the Scouting Program. Therefore, it is expected that a least one of a Scout’s parents or guardians will actively assist in the operation of the Troop by serving, as needed, requested, or possible, in one or more of the following capacities:

  • Scoutmaster Corps 
  • Troop Committee or subcommittee
  • Merit Badge Counselor
  • Providing transportation or supervision on events
  • Planning or execution of special events

Troop 331 believes the rewards of such participation, for both the Scout and the adult, far exceed the commitment of time and energy and are proportional to that commitment.

Policy 12:  Adult Training

Adult leaders are expected to be trained for their BSA position.  Most trainings can be completed on line at http://www.my.scouting.org , however some are trainings will need to be scheduled and might requires a longer commitment. When an adult member fulfills their training requirement, they must submit a copy of the training certificate to the Troop Training Coordinator.  Troop 331 will reimburse 50% of the cost of required training for the scoutmaster core (Scoutmaster and Assistant Scoutmasters) with prior committee notification of at least two weeks.  Other trainings that BSA offers are at the expense of the individual.  However, partial reimbursement can be approved by a majority vote of the committee. Training requirements are listed as follows:

Scoutmasters: All adults serving as Scoutmaster or Assistant Scoutmasters are required to have the online training; Youth Protection Training (every two years), Fast Start Orientation, “This is Scouting!” or NLE training.  Also, they must attend Boy Scout Leader Specific Training, and Introduction to Outdoor Leadership Skills (IOLS) trainings. These courses should be completed within the first year of registering in a Scoutmaster role.  Advanced training such as Wood Badge and Powderhorn are strongly recommended.

Committee Members: Committee Members are required to have Youth Protection Training (every two years), Fast Start Orientation and “This is Scouting!” (or NLE). Those trainings can be done on-line. Additionally, Boy Scout Committee Members need take Troop Committee Challenge training online.

Parent: It is recommended that all parents of Boy Scouts and Venturing Scouts take the Youth Protection Training (YPT) on-line. The course takes 30-45 minutes to complete and you can do it at your leisure at home.  If you will be participating in scout events, campouts, fundraiser, etc, it is required.

Merit Badge Counselors: As a MB Counselor serving the youth of our troop, Youth Protection Training is required. It is also strongly recommended that you complete the online training, “This is Scouting!”, and attend a Merit Badge Counselor Orientation training.

Please note that all of the above mentioned training is required by BSA.  Troop 331 also requires additional training for specific events the troop might do.  For example, for a campout that includes water activates such as canoeing, the troop will require additional training (Safety Afloat, Weather Hazards, and Safe Swim).  Each of the additional Troop required trainings is at the discretion of the Scoutmaster and or Committee Chair.

Policy 13: Menu Plan and Duty Roster Approvals

Each Patrol participating on a campout shall have a menu plan and duty roster approved by the Scoutmaster Corp prior to the purchase of supplies for a campout. Failure to have an approved meal plan, or deviation from the approved plan, that incurs extraordinary costs will result in a reimbursement fee not exceeding $4.00 per meal being assessed to each Patrol member.  The SPL (or acting SPL) must also have a Troop Duty Roster approved by a member of the Scoutmaster Corps at the Troop meeting prior to any campout.

Policy 14: Meal Cost Sharing

Patrols are responsible for purchasing their own food for campouts. The patrol member (normally the cook) shall buy the food and the other patrol members shall reimburse him for the expense before the campout. The Troop shall not be involved in reimbursing Scouts for food expenses nor will the Troop collect money for the Patrol food expense.

Scouts who indicate they will be attending a campout will be responsible for paying an equal share of the Patrol meals cost unless the Scout confirms to the cook he will not be present for all meals and identifies those meals he will not eat with the Patrol. Should a Patrol member not attend a campout after indicating he will attend, he will continue to be responsible for his proportionate share of the meal costs unless he advises the cook for the campout before the Patrol cook has purchased food for that campout.

Policy 15 – Drivers for Transportation

All drivers of vehicles transporting members of the Troop, other than members of their immediate family, are required to be at least twenty-one (21) years of age. All drivers are to have proof of adequate insurance on file with the Troop prior to transporting Scouts.

TROOP 331 DISCIPLINE POLICIES

Discipline Policy 1 – Records

Discipline records will be established and maintained, and discipline penalties assessed on a calendar quarter basis. Records will be maintained by the Troop Scribe and the Assistant Scoutmaster-Records.  “Time-out” periods, Scoutmaster “Discipline” conferences and other penalties will be recorded to document date of occurrence and will be initialed by the disciplined Scout and the Scout Leader assessing the penalty.

Discipline Policy 2 – Patrol Leader

Where a reference is made in this policy to “Patrol Leader”, that reference shall include the Patrol Member who has been designated by the Patrol Leader, or other appropriate Troop Leader, to be “in-charge” during the Patrol Leader’s absence’

Discipline Policy 3 – Senior Patrol Leader

Where a reference is made in this policy to “senior Patrol Leader”, it shall include the Troop Member who has been designated by the senior Patrol Leader, or other appropriate Troop Leader, to be “in-charge” during the SPL’s absence.

Discipline Policy 4 – Behavioral Requests

Any failure of a Scout to comply with a request for appropriate behavior by a Patrol Leader will be referred to the senior Patrol Leader who will remind the Scout of his obligations as a scout and direct him to comply with the request.

Discipline Policy 5 – Time-Outs

Two (2) referrals of a Scout’s behavior to the Senior Patrol Leader during a day’s activity (either a meeting or each day of a longer activity) will result in the SPL giving the Scout a “time-out” period of 15 minutes. Such “time-out’ period shall normally occur during the “game’ period of a Troop Meeting or some similar period of activity and shall not occur during a time when the Scout has overriding responsibilities to his Patrol in the form of assigned duties.

Discipline Policy 6 – Scoutmaster “Discipline” Conference

Two (2) time-out’ periods in a calendar quarter will result in a Scoutmaster “discipline” conference. A penalty such as a short work project of benefit to the Troop may be assessed following any Scoutmaster “discipline” conference if the Scout’s behavior pattern during the quarter is deemed, by at least a majority of the Scoutmaster Corps present at the activity, to justify the penalty.  NO PENALITY OF THIS TYPE WILL BE ASSESSED BY THE SPL OR ANY OTHER YOUTH LEADER.

Discipline Policy 7 – Parent Pick-up

A third or subsequent “time-out” periods in a calendar quarter, or a gross violation of safety, will result in both a Scoutmaster “discipline” conference and Scout’s parents / guardians being called to  IMMEDIATELY pick-up the Scout from the activity.  The Scout will ALSO BE DENIED the opportunity to participate in one upcoming event.

Discipline Policy 8 – Continuing Discipline Problems

Should a Scout’s behavior continue to be an issue, a meeting with the Scout’s parents will be held to discuss solutions.  At the Scoutmaster’s discretion, the advancement requirement for “Show Scout Spirit” may not be satisfied.  Dismissal from the Troop is done as a last resort and only after discussion with, and the concurrence of, the Troop Committee.

Discipline Policy 9 – Fighting

Any actions by a Scout that are considered, by a member of the Scoutmaster Corps, to be FIGHTING, ACTIONS PURPOSELY ENDANGERING OTHER SCOUTS’ OR ACTIONS CONTRARY TO THE PURPOSES OF SCOUTING (e.g. use of profanity or profane gestures), will result in a “time-out” period AND A SCOUTMASTER “DISCIPLINE” CONFERENCE being immediately assessed.  Additional penalties will be assessed as defined in Discipline Policies 6, 7, and 8, as appropriate.

SOP’s for Troop 331 An Addendum to the Troop 331 Handbook

Campouts

1.  All Scouts and SM’s travel in Class A uniform.  Shirt tucked in and pants/shorts, neckerchief and belt included.  You must bring your BOOK!

1.a.  No candy or sodas may be purchased by or for scouts while traveling to and from a campout.  This includes buying for your own children. 

1.b.  No electronics are allowed once we get to the camp.  Scouts are allowed to bring an electronic for the drive, however, it must stay in the vehicle once we reach camp.

2.  Two Mondays before a campout, a list will be made of scouts and adults attending the campout.  A list will be emailed out so that parents and designated drivers can confirm their attendance by Friday of that week.  This information is used to determine the travel/camping fees associated with that particular campout. 

3.  Travel fees/camping fees must be paid, in cash, the Monday before the campout.

4.  Food fees are paid, in cash, to the patrol cook the Monday before the campout. (we try to keep it at $15.00 per scout for 4 meals)

5.  No food or drinks in the tents. Ever!

6.  There are no “parents” at a campout, only Scout leaders.  Parents will not discipline or handle issues for their child.  Part of being a Boy Scout is learning independence.  If they need something, they need to address their Patrol Leader and then their SPL. The Scoutmaster will intervene if needed.

7.  If you commit to your scout going camping, then you are required to pay the travel fees even if you cannot make the campout.  Travel fees are determined down to the number of seats/drivers, miles traveled, and the going rate for a gallon of gas. The last time to cancel on a campout is 9 days before load-out.

Regular Meetings

1.  Business is from 7:00-7:30. (This might include merit badge work, pre-planned Board of reviews, Pre-planned Scoutmaster Conferences, payments, ) The Troop meeting starts at 7:30 and lasts until Scoutmaster Minute and clean up is complete.  All scouts are asked to be in the room and ready to start promptly at 7:30, and to stay and help with clean up.

2.  All scouts must be in proper uniform-determined by Scoutmaster and time of year.  A Scout uniform includes all of the following – 1. Scout shorts or pants/or Blue jean shorts or pants 2. scout belt, 3. troop neckerchief with slide 4. scout socks 5. tennis shoes/boots   6. Field Uniform (Class A), unless determined by the scoutmaster.   NO BASKETBALL SHORTS OR FLIP FLOPS!   You must bring your book to every meeting.

3.  Do not bring food, candy, drinks, etc.  Occasionally, the committee or Scoutmaster will provide a treat. 

4.  All electronic devises, including phones, must be turned off during the meeting.

5.  All scouts that attend the meeting, must ATTEND the meeting.  Do not go outside and hang out with other scouts.   If you are not included in the events of the meeting (planning for the next campout), then help out a younger scout.  Share your expertise.

6.  Remember that we are borrowing the facility we are meeting in.  Treat it with Respect. 

7.  There are often other meetings at the Church. Please do not run around inside or outside.  A Scout is Courteous and Kind.  Be respectful of other group’s meetings.

8.  Inappropriate language will not be tolerated – ever!  If it is reported that Inappropriate language has been used, a discussion with the Scoutmaster and parent will follow.

Committee meetings– these meetings are held to discuss the business and finances of the troop.  They are held once a month and dates are listed on the troop calendar.  Registered committee members, in attendance, have a vote on decisions made at that meeting.  Any adult is invited to attend, but we ask that scouts and siblings not be in the room.  Sometimes we discuss confidential information.

PLC Meetings – This meeting is held once a month in correlation with the committee meeting.  The purpose is to have scouts that hold a leadership position, meet and plan troop business for the following month.  A recap of the PLC meeting is delivered by the SPL at the committee meeting when completed.

Court of Honor (COH) – These are special Ceremonies we hold 2 times a year.  It is where we recognize rank and merit badge achievements made by our scouts.  Parents are encouraged to attend, and Mothers are given a special Mother’s pin when their son ranks up.

Merit Badges

Boys can earn badges in 4 ways.  In all cases, some badges will require homework on the part of the scout. 

1.  Troop campouts – At Summer camp or pre-planned for some weekend campouts.  These types of merit badges are preplanned/pre-picked by scoutmasters and/or scouts.  They will be worked on at the designated campouts.

2.  At a district or Council event.  These are pre-planned and usually the scouts have a list of badges to chose from.

3.  Merit badges offered by Non BSA organizations are sometimes available – these would include places like museums, NASA, Air Shows, etc.  These merit badges MUST be PRE-APPROVED by the Scoutmaster only. If you are aware you are going to attend one of these types of events, you must contact the Scoutmaster and then, if approved, contact Advancement to open the merit badge – Before you attempt to earn it.  These merit badges may or may not be approved as determined by the Scoutmaster.

4.  At a Scout meeting between 7:00-7:30.  These are opened by a merit badge counselor and offered to anyone that needs it.  The troop usually hosts 2 merit badges every 4 weeks or so.  If a scout signs up for a merit badge, they are required to attend on the designated meeting days from 7:00-7:30.  Some merit badges, depending on the type, might require an additional meeting day, time, or place.  It is not the Merit badge counselor’s duty to remind the scout of meetings.  The scout should show responsibility and contact the counselor with any questions, be to the meeting on time, and complete work timely.

How does a scout get a merit badge opened that they are interested in?

1.  Recruit at least 2 friends that are also interested in the merit badge that has been chosen.  The scout must offer the opportunity to all scouts in the troop.  No scout can be excluded from joining a merit badge class.  Classes must have at least 3 scouts to begin.  No maximum count.

2.  The scouts must go to the advancement coordinator.  They will then receive the name of the registered adult that teaches that merit badge. 

3.  The initiating scout will contact the merit badge counselor and meeting dates will be set up.  Remember to announce it at the meeting so that all scouts can have an opportunity to attend. 

4.  The initiating scout will then contact the Committee Chair and have the Merit badge class dates added to the troop calendar both online and the calendar hanging in the scouts meeting room.